Friday, April 28, 2017

Tech Tip: Converting a Microsoft Document to a PDF

When sharing documents with others, it is often beneficial to convert them to a PDF for several reasons.

  1. The format will be locked, like a “picture” of your document
  2. The document will be able to be opened and read on most devices, including PC’s, Macs, Phones, and Tablets.
  3. The document will print as viewed on the screen, with no worrying about inconsistent margins disrupting the formatting.
It is easy to convert Microsoft Documents to PDFs.  Follow the simple steps below and you will be all set.

After creating your document,
Step 1: Click the File Menu in the top left corner
Step 2: Click Save & Send
Step 3: Click Create PDF/XPS Document
Step 4: Click Create PDF/XPS

Another window will now appear.
Step 5: Choose the location for storing your document (ex: U drive, Desktop, etc.)
Step 6: Give your document a logical name
Step 7: Click Publish
Saving PDF.PNG

Remember, once a document is converted to a PDF, you cannot edit the PDF.  If you need to make changes, you will need to go back to the original Word document, make your edits, then go through this process again.  If you create a new PDF, I would recommend deleting the old version of the PDF so you know which document is the most up to date.

The printable version of this tip can be found here.
To learn how to convert a Google Doc to a PDF, view this tech tip.

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