PPS Instructional Technology

Even though we have discussed archiving mail and labels in this blog post  and this one , some of you would like a more visual tutorial.  For those of you who would like more information about managing Gmail, please watch this short, 3 minute video. Gmail: Managing Email with Gmail This video discusses... Archiving Mail Labels (Folders) After watching the video, feel free to contact us if you have further questions.

In Outlook, we filed our emails in Folders.  Then when our inboxes got too full, we would archive our messages, which were then saved on our U: drives.  This wasn't a perfect process, but we all got used to it.  Now with the new email system, many people are wondering how they organize their emails.  The answer is Labels. Here are some basics on Google Labels vs. Outlook Folders Google Labels An email can have more than one Label If you delete a Label, it doesn't delete all the messages with the label An email can have many Labels at once (ex - inbox, reading, 2013-2014, assessments) making it easy to find it later. You can search emails by Label (ex - label:tech-tips) Outlook Folders You can only put messages in one Folder If you delete the Folder everything in the folder is deleted as well You have to remember which folder you put the message in so you can retrieve it later You can't always do folder specific searches So, how do you label your ...

Over the next couple weeks, I am going to be writing several blog posts/tech tips about GMail.  Hopefully these tips will help you to better understand our new Google Mail system and become more comfortable with its features.  Below you will find some Important Facts, along with some FAQs, including how to set up GMail on your mobile device. Let's start with a couple notes about GMail... Important Facts Your email address is the same as it has always been, usually your first initial and your last name followed by @portageps.org. For example: gwashington@portageps.org To access the new system, visit mail.portageps.org and log in with the same ID and password you use to login to your computer at school. When we switched over from outlook, you did not lose anything!!!  If you can't find an email/folder, please let us know.  It is probably in your outlook archive on your U: Drive.  You may use outlook to access these archive emails. You will not be able to use ...