PPS Instructional Technology

Need to print this tip?  Click here for a printable version . Although the need to print student documents has significantly decreased, there are still times when you want to print multiple student docs at one time.  For example, maybe you assigned a writing assignment in Google Classroom that you want to print for their writing folders.  You could go into each document individually and print it, but this can be a time consuming process.  Instead try using the app PDF Mergy to combine the documents into one PDF.  Then you only need to print one document.  WARNING: Just because you can print lots of docs at once, doesn't mean you should!  Please use this tip with caution and save paper whenever possible! To get started, you will need to go to the Chrome Web Store and add the app PDF Mergy . Once you have the app added to chrome, you are ready to go. Find the documents you want to print.   Here are some tips to finding the documents....

When sharing documents with others, it is often beneficial to convert them to a PDF for several reasons. The format will be locked, like a “picture” of your document The document will be able to be opened and read on most devices, including PC’s, Macs, Phones, and Tablets. The document will print as viewed on the screen, with no worrying about inconsistent margins disrupting the formatting. It is easy to convert Google Documents to PDFs. Follow the simple steps below and you will be all set. After creating your document, Step 1: Go to the File Menu Step 2: Select "Download as..." Step 3: Select "PDF Document (.pdf)" Step 4: File will automatically download to your computer.  You can now open the file, rename the file, or move the file to another location. For information on how to convert Microsoft Word Files to PDF, check out this tech tip .

When sharing documents with others, it is often beneficial to convert them to a PDF for several reasons. The format will be locked, like a “picture” of your document The document will be able to be opened and read on most devices, including PC’s, Macs, Phones, and Tablets. The document will print as viewed on the screen, with no worrying about inconsistent margins disrupting the formatting. It is easy to convert Microsoft Documents to PDFs.  Follow the simple steps below and you will be all set. After creating your document, Step 1 : Click the File Menu in the top left corner Step 2 : Click Save & Send Step 3 : Click Create PDF/XPS Document Step 4 : Click Create PDF/XPS Another window will now appear. Step 5 : Choose the location for storing your document (ex: U drive, Desktop, etc.) Step 6 : Give your document a logical name Step 7 : Click Publish Remember, once a document is converted to a PDF, you cannot edit the PDF.  If you need to m...

Do you create your newsletters in Publisher?  This is a great tool for creating newsletters, but unfortunately many of our parents do not have access to MS Publisher and therefore cannot view our awesome newsletters. An easy solution to this problem is to save your Publisher files as PDFs.  This allows anyone who receives your document the ability to open it, regardless of the device they are using.  This is a big deal.  Last year, my husband received my son's first kindergarten newsletter on his phone.  Unfortunately it was in .pub format and he was unable to open it.  The following week the teacher sent it as a PDF and he was a happy daddy because he could now access and read the newsletter no matter where he was located. HERE IS HOW.... After you create your document and save it normally, go to the File menu again and click on Save As. In the window that opens, change the file type to PDF.  Click Save. ALL DONE!  Really, that's it. It ...

Tech Tip - PDF vs. DOCX When emailing or posting documents to websites: If you are trying to reach a broad audience as well as a mobile audience, then consider sharing your documents as PDF and not docx (MS Word). If you are trying to provide a project document that your students can open and edit, then consider docx or Google Docs. To being creating your own PDFs, please see this document . The Case for PDF: 1. PDF files (read by Adobe Reader) are able to be read on every operating system (windows, apple, etc.) 2. PDF files can be read on every device (computers, smart phones, tablets, etc.) 3. PDF files maintain your intended formatting (fonts, spacing, images, etc.) 4. PDF files cannot be edited by the viewer When sending out newsletters or other information that are meant to be consumed by the recipient, a PDF file is the perfect choice because you never have to worry about whether or not it can be read. The Case for DOCX (Word): 1. ...