PPS Instructional Technology

When sharing documents with others, it is often beneficial to convert them to a PDF for several reasons. The format will be locked, like a “picture” of your document The document will be able to be opened and read on most devices, including PC’s, Macs, Phones, and Tablets. The document will print as viewed on the screen, with no worrying about inconsistent margins disrupting the formatting. It is easy to convert Google Documents to PDFs. Follow the simple steps below and you will be all set. After creating your document, Step 1: Go to the File Menu Step 2: Select "Download as..." Step 3: Select "PDF Document (.pdf)" Step 4: File will automatically download to your computer.  You can now open the file, rename the file, or move the file to another location. For information on how to convert Microsoft Word Files to PDF, check out this tech tip .

When sharing documents with others, it is often beneficial to convert them to a PDF for several reasons. The format will be locked, like a “picture” of your document The document will be able to be opened and read on most devices, including PC’s, Macs, Phones, and Tablets. The document will print as viewed on the screen, with no worrying about inconsistent margins disrupting the formatting. It is easy to convert Microsoft Documents to PDFs.  Follow the simple steps below and you will be all set. After creating your document, Step 1 : Click the File Menu in the top left corner Step 2 : Click Save & Send Step 3 : Click Create PDF/XPS Document Step 4 : Click Create PDF/XPS Another window will now appear. Step 5 : Choose the location for storing your document (ex: U drive, Desktop, etc.) Step 6 : Give your document a logical name Step 7 : Click Publish Remember, once a document is converted to a PDF, you cannot edit the PDF.  If you need to m...

Tech Tip - PDF vs. DOCX When emailing or posting documents to websites: If you are trying to reach a broad audience as well as a mobile audience, then consider sharing your documents as PDF and not docx (MS Word). If you are trying to provide a project document that your students can open and edit, then consider docx or Google Docs. To being creating your own PDFs, please see this document . The Case for PDF: 1. PDF files (read by Adobe Reader) are able to be read on every operating system (windows, apple, etc.) 2. PDF files can be read on every device (computers, smart phones, tablets, etc.) 3. PDF files maintain your intended formatting (fonts, spacing, images, etc.) 4. PDF files cannot be edited by the viewer When sending out newsletters or other information that are meant to be consumed by the recipient, a PDF file is the perfect choice because you never have to worry about whether or not it can be read. The Case for DOCX (Word): 1. ...