PPS Instructional Technology

We received a number of replies from individuals who were very thankful for the last Gmail video we sent out. So we thought we would send you another! Gmail: Creating Filters with Gmail This short 3 minute video discusses... Automatic Message Filters Searching Gmail (Find anything) After watching the video, feel free to contact us if you have further questions.

When your "folders" transferred over from Outlook, they all were labeled with "inbox/..." because all your folders were in your inbox in Outlook. Many of you have asked how to rename your labels/folders so they no longer say "inbox" on them. Well here you go... To rename your label, hover over your label you want to change.  A little down pointing triangle will appear next to the label. Click on that.  Select Edit.  Rename your label.  Click Save.

In my previous post I explained the differences between Outlook Folders and Google Mail Labels.  I also explained how to add a label to an email. In this post, we will go over how to create new labels. Here's how to create a label that you can add to any of your messages: Method 1: On the left side of the page, click More at the bottom of your labels list. (If you don't see "More," grab the gray dividing line with your cursor and drag it down to show more labels.) Click Create new label. Type the name of your new label and click Create. Method 2:  You can also create a new label for a message in your Inbox by selecting the box next to the message, clicking the Label button above your message list, and then clicking Create new. If you are unsure if you have that label already, you can type the name of the label in the search box at the top of the menu.  If the label is not already created, it will give you the option to create new. Ha...

In Outlook, we filed our emails in Folders.  Then when our inboxes got too full, we would archive our messages, which were then saved on our U: drives.  This wasn't a perfect process, but we all got used to it.  Now with the new email system, many people are wondering how they organize their emails.  The answer is Labels. Here are some basics on Google Labels vs. Outlook Folders Google Labels An email can have more than one Label If you delete a Label, it doesn't delete all the messages with the label An email can have many Labels at once (ex - inbox, reading, 2013-2014, assessments) making it easy to find it later. You can search emails by Label (ex - label:tech-tips) Outlook Folders You can only put messages in one Folder If you delete the Folder everything in the folder is deleted as well You have to remember which folder you put the message in so you can retrieve it later You can't always do folder specific searches So, how do you label your ...