Google Mail: Folders vs. Labels

In Outlook, we filed our emails in Folders. Then when our inboxes got too full, we would archive our messages, which were then saved on our U: drives. This wasn't a perfect process, but we all got used to it. Now with the new email system, many people are wondering how they organize their emails. The answer is Labels.

Here are some basics on Google Labels vs. Outlook Folders

Google Labels

An email can have more than one Label
If you delete a Label, it doesn't delete all the messages with the label
An email can have many Labels at once (ex - inbox, reading, 2013-2014, assessments) making it easy to find it later.
You can search emails by Label (ex - label:tech-tips)

Outlook Folders

You can only put messages in one Folder
If you delete the Folder everything in the folder is deleted as well
You have to remember which folder you put the message in so you can retrieve it later
You can't always do folder specific searches

So, how do you label your emails????

Step 1: Select the email you want to label, either by opening the email, or clicking the check box in front of the email. NOTE: you can select multiple emails with the checkbox method if you are looking to add the same label to multiple emails.

Step 2: Now you have a choice.

LABEL and Leave in Inbox

If all you want to do is add a label/s to the message, then select the icon that looks like a tag. You can select multiple labels by holding down the ctrl key while selecting labels.

LABEL and Move out of Inbox

If you want to add labels and remove it from your inbox, then select the icon that looks like a folder. You can select multiple "folders" by holding down the ctrl key while selecting folders.

If you just added labels and left your message in your inbox, but decided later you want to only have it in the "folders" then you simply need to click the Archive button. This will take away the "inbox" label so the message will only be "in" the other labels you had designated.

NOTES ON TRASH

If you trash an email, it will go in to the Trash label. Once a message has been in the Trash for 30 days, it will be automatically deleted. DO NOT STORE FILES IN YOUR TRASH!

Google Docs: Fonts for Early Elementary

Sample of search results from fonts.google.com A couple weeks ago, I was sitting in a training with a bunch of my favorite lower elementary teacher friends, and several of them were lamenting the fact that it is hard to find "good" Google fonts for the little people they work with on a daily basis. Specifically, it is a challenge to find the single story lower case a and the open 4 . This conversation, of course, sent me out on a mission to remedy this for these fantastic people. So, the next day I put on my headphones, turned up the tunes on Spotify, and dived into the website fonts.google.com . This website lists all the Google fonts available. It also allows you to type in your own letters and numbers and see them in all the various fonts. For my purpose, I typed in "abckgy 1234 This is the font." From here I could see all 877 fonts, and look specifically for the a and the 4. It was quite an adventure, and I came across...

It's time to change your password!

There are several times a year when it is important to change your password. Your password will expire every 90 days. When your windows computer informs you that your password will be expiring soon, CHANGE IT THEN! It is also always a good idea to change your password before going on break so that you do not get locked out of your computer, email or gradebook. Here is how you change your password from the school windows computers. On your Windows desktop/TEC computer , press the Alt, Ctrl and Delete buttons at the same time. Click on "Change a Password" on the menu below: Enter your username, if needed, and follow the directions on screen. If you are off site or working solely on a Chromebook , you can use the VDI (Virtual Desktop) to change your password. Simply go to vdi.portageps.org. Click "VMware Horizon HTML Access." Click "Accept." Login with your portage username (leave off the @portageps.org) and password. Click "Login." ...

Skyward Tech Tip: Student Birthday List

Would you like to get a list of your students' birthdays from Skyward? This can be done in just a few clicks. Step 1: Login to Skyward and select the blue gradebook for the class you want to print usernames and passwords for - elementary staff, you can just select any of your gradebooks. Step 2: Go to the reports menu at the top of the screen and select Class Roster. Step 3: Choose Student Name & Student Info, then select Clone Template. Step 4: Give your new template a name, such as Birthdays. Click Save. Step 5: Select how you want the Names to Display, then UNCHECK all the boxes. Now only check Birth Date. Click Save. Step 6: Now you can select the template you just created. Click Print. Step 7: A PDF preview will open. From here you can choose to save or print. You do this by placing your curser in the bottom right corner of the screen and clicking on the picture of the disc (save) or the printer (print). This is what the report would look like:...

PPS Instructional Technology

Search This Blog